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Do travel times have to be compensated? What is actually meant by a business trip and how does it differ from a business trip? And how must business trips be recorded? With the obligation to record working hours, work processes are now being reorganized and in some places new regulations have to be made. This often includes business trips, which are part of everyday life in many industries. We have summarized everything you need to know about business trips and time recording.
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Disclaimer: All information on the pages of this website is for general information purposes only. It does not constitute legal advice in individual cases and cannot and should not replace such advice.
The most important questions at a glance
Hardly any company can get by without business trips. Whether it's customer meetings, visiting other company branches or trade fairs. However, not every hour of work outside the office can be described as a business trip.
A business trip is defined as an activity that employees Cell Phone Number Database temporarily carry out outside of their place of work. However, visiting a customer two houses away is not a business trip, but a business trip.
For employees with a fixed place of work, a business trip requires that they are working for the company at another location. This location must not be in the immediate vicinity of the company premises. However, a business trip can be described as such as soon as the trip goes beyond the city limits, so there only has to be a certain geographical distance.
occasion business trips
There are no fixed, generally applicable legal regulations for business trips . Before embarking on a business trip, employees should therefore be informed in writing about the rules that apply in the company.
For correct billing, accurate recording of working hours and rest and break times is essential. Since the BAG ruling on working time recording, this has even been mandatory. You can find out more about the obligation to record working hours here.
What are the basics?
travel times
Travel time is considered working time if employees work during this time. This means that work can be done during the travel time and this has been ordered by the boss. In concrete terms, this means that when travelling by train or plane, it may be possible to answer emails or carry out other work-related activities. If there is no information for this time and the employee is carrying out private activities, the time is counted as rest time.
If the employee is behind the wheel to get to their destination, the driving time counts as working time. In this case, road traffic requires active participation and can therefore be counted as working time. However, if the employee voluntarily decides to use the car as a means of transport instead of, for example, traveling by train, the driving time does not count as working time.
For colleagues travelling in the car, working time is only considered as such if it is used to prepare the appointment, answer emails or make phone calls.
Travel times between home and customer appointments are classified as driving times, as this time is not at the employees' free disposal but is subject to the employer's right to give instructions. The employer can direct the employee's actions during this period by cancelling or rescheduling appointments.
On site
In principle, the time spent on a business trip is considered working time. However, it is similar to the time at home: meetings and appointments are considered working time, but evenings watching TV or going to the gym are not. Therefore, all hours worked should be recorded thoroughly so that they can be compensated for later.
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